Move Intermodal sustainability code of conduct for suppliers
This Code of Business Conduct for Suppliers sets forth basic principles for supplier conduct when working with Move Intermodal. Move Intermodal is committed to these principles and expects its suppliers to be as well.
At Move Intermodal we are aware that we can achieve sustainable growth only when we engage with all of our stakeholders. It is our mission to create an identity where sustainability, responsibility and accountability are fully integrated.
As suppliers are amongst our main stakeholders, we want them to integrate criteria in their purchase, sale and outsourcing procedures that reflect social, ethical and environmental concerns. Sustainability is a chain. By encouraging our stakeholders we aim to stimulate each party in the supply chain to behave in a sustainable manner. It is our policy to formally request that our suppliers respect and endorse the principles of this Code of Conduct.
We consider as suppliers: all actual or potential companies supplying services to the Move Intermodal group, such as, but not limited to: subcontractors, carriers, terminals, rail suppliers, suppliers of goods and services, consultancy firms, etc.
The Code of Conduct also applies to all supplier entities, i.e. supplier parent companies and subsidiaries, if relevant.
Suppliers minimally have to comply with the principles outlined in this Move Intermodal ‘Sustainability Code of Conduct for Suppliers’, which is a component of our overall Corporate Sustainability and Responsibility strategy.
Our ‘Sustainability Code of Conduct for Suppliers’ is in line with the UN Global Compact Principles and applies to all entities of the Move Intermodal Group, and to all Move Intermodal’s procurement and outsourcing activities. Link: UNGC Principles
This Code of Conduct sets out following requirements:
Human rights & labor
Respect for People is a core Move Intermodal Value. As underwriters of the UN Global Compact, Move Intermodal adheres to these principles and expects its suppliers to respect the human rights of their employees and treat them fairly, in accordance with all applicable laws.
Respect Freedom of Association and Collective Bargaining: Suppliers will respect employees’ lawful right of free association, as well as their lawful right to join, form or not to join a labor union or otherwise engage in collective bargaining.
No Forced and Compulsory Labor: Suppliers will not use forced or involuntary labor, including prison labor, indentured labor, bonded labor or slave labor.
No Harassment and Abuse of Labor: Suppliers will ensure that their employees are not subjected to psychological, verbal, sexual or physical harassment or any other form of abuse, and will comply with all applicable laws on harassment and abuse of employees.
No Child Labor: Suppliers will comply with all applicable child labor laws.
No Discrimination: Suppliers will not discriminate in any condition of employment on the basis of race, color, national origin, sex, religion, age, disability, HIV/AIDS status, trade union membership, sexual orientation or any other personal characteristic unrelated to job performance, and will comply with all applicable employment discrimination laws.
Appropriate Work Hours and Wages: Suppliers will comply with all applicable laws on work hours and overtime, as well as all applicable laws on wages and benefits
Environment, health & safety
Move Intermodal’s commitment to sustainability includes efficient use of resources, respect for the environment and safe and healthy workplaces. Move Intermodal is committed to Responsible Care® and expects its suppliers to make similar commitments to continuously improve their environmental, health and safety performance.
Respect the Environment: Suppliers will comply with all applicable environmental laws. Suppliers will have systems in place to ensure safe management of waste, air emission and wastewater discharges. Move Intermodal will favor suppliers who seek ways to minimize the use of nonrenewable resources, use all resources more efficiently and minimize the environmental impact of their operations.
Protect Health and Safety: Suppliers will comply with all applicable workplace health and safety laws. Suppliers will provide a safe and healthy workplace for their employees, including appropriate controls, training, work procedures and personal protective equipment. Suppliers must deliver products and services that meet the quality and safety criteria specified in relevant Move Intermodal manuals and contract clauses.
Protect Communities during Transportation: Suppliers will comply with all applicable transportation laws. Suppliers will have systems in place to ensure safe and secure transportation of materials. This includes consideration for selection of logistics service providers (including warehouses and terminals), selection , inspection and correct maintenance of transport means, driver training such as, but not limited to; BBS, defensive driving, business related best practices, e.g. (but not limited to) correct loading and unloading, cmr regulations, cargo securing, sealing of transport units, and responding to emergencies;
Ethics & legal requirements
Move Intermodal expects its suppliers to conduct their business as Move Intermodal strives to conduct its business; ethically and in compliance with the law.
Law & regulations: Suppliers and their employees must comply with all applicable national and international laws and regulations, licenses and certificates related to the business and their activities.
Avoid Conflicts of Interest: Suppliers will avoid any interaction with a Move Intermodal stakeholder or employee that may conflict, or appear to conflict, with that stakeholder or employee acting in the best interests of Move Intermodal. This includes offering payments to Move Intermodal stakeholders and employees.
No Bribery: Suppliers will not engage in any form of commercial bribery or otherwise offer any incentive to any Move Intermodal employee or Move Intermodal employee’s family or friends in order to obtain or retain Move Intermodal business. Suppliers will comply with all the national, international or otherwise applicable laws dealing with the bribery of government officials. Suppliers must conduct their business with integrity and have a policy in place that prohibits fraud, money laundering, bribes and kickbacks. Suppliers must have a zero tolerance towards corruption.
Fair Competition: Suppliers will comply with all applicable laws regarding fair competition and antitrust.
Accurate Accounting and Business Records, Money Laundering and Insider Trading: Suppliers will keep – and provide to Move Intermodal upon request – accurate records of all
matters related to the supplier’s business with Move Intermodal (e.g. – not limited too – diverse transport documents, cmr’s, interchanges, etc.) and shall not engage in any form of money laundering and shall never knowingly accept funds acquired through illicit means. No confidential information in the supplier’s possession regarding Move Intermodal shall be used to engage in or support insider trading.
Protect Information: Suppliers will protect Move Intermodal’s confidential information, including personal and other stakeholders information, and act to prevent its misuse, theft, fraud or improper disclosure and will comply with all applicable data privacy laws. Suppliers must take all due care in handling, discussing or transmitting sensitive or confidential information that could affect Move Intermodal, its employees, its customers, the business community or the general public.
International Trade: Suppliers will comply with all applicable laws governing international trade. Suppliers will provide Move Intermodal with documentation necessary for Move Intermodal to comply with import/export laws, and will implement practices and procedures to ensure security of their supply chain under applicable regulations. If applicable, Suppliers will provide
documentation to support the eligibility of their product under a Free Trade Agreement.
In addition to the legal standards mentioned in this Code, suppliers will comply with all other applicable laws in the provision of their products or services to Move Intermodal.
Move Intermodal expects suppliers to implement systems and controls to promote compliance with applicable laws and the principles set forth in this Code, including policies, training, monitoring
and auditing mechanisms. Suppliers should also apply these or similar principles to the subcontractors and suppliers they work with in providing goods and services to Move Intermodal.
Audits & assessment
Move Intermodal reserves the right to assess and monitor suppliers’ compliance with this Code. Move Intermodal reserves the right to conduct interim screenings, via audits, to evaluate whether suppliers are complying with the agreed CSR requirements.
If any violations come to light that cannot be fundamentally resolved within an appropriate period of time, Move Intermodal shall have the right to terminate for cause all contracts with the Supplier and/or precluded the Supplier from consideration of future business with Move Intermodal. Suppliers must promptly implement corrective actions.
Suppliers who believe that a Move Intermodal employee or anyone acting on behalf of Move Intermodal has engaged in illegal or otherwise improper conduct with respect to their business with the supplier should report the matter to Move Intermodal. Suppliers should also report any potential violation of this Code.
Reports and notifications can be made through the Move Intermodal QHSSE & Claims department via firstname.lastname@example.org. A supplier’s relationship with Move Intermodal will not be affected by an honest report of potential misconduct.